Meraki Consulting Partner


The Art & Science of GTD

Where will I possibly find the time for that?

This is a question familiar to us all. In the hustle and bustle of daily life, finding time to do the things you would truly love to do…create, relax, enjoy family & friends; or, harnessing the energy to form new healthy habits…meditate, exercise, organize your closet…seems impossible. Right?

We are constantly bombarded by requests for our time and attention. We are distracted with email and social media. Our “to do” lists become overwhelming reminders that we are falling behind and not doing enough. Then it happens. Something falls through the cracks and our house of cards comes tumbling down.

We scramble and squirm in attempt to put the pieces back together and continue on our spiral of accomplishment through chaos. Searching for a beacon of hope and a little direction (maybe even a miracle or two) we read books on productivity and time management, purchase organization systems, download apps to help schedule and remind us of deadlines. We gobble up anything and everything that promises to help us become a well-oiled machine.

And that’s the problem…

We aren’t machines. Yet, the current factory model, which serves as the blueprint for school systems, government agencies, and private industry, is structured to mold us into machines of productivity. And we dutifully make the choice to comply. That is, until we completely burnout.

So how do we take back control over our lives and our time?   Boundaries.

We get to choose what and who we say yes or no to. Sadly, many of us don’t choose wisely and we take on more than we should (for a variety of reasons…no judgment here, I have lived this hell). While certain daily activities fall into the “yes” category…gainful employment, paying bills, eating, caring for our family, others could clearly be placed in the “no” or “maybe later” category…reading emails after 6pm, scrolling through social media accounts, cleaning the baseboards.

We often forget that we are human beings and not human doings. It happens to the best of us. We are just going along trying to do our best and make it through the day and then panic sets in. We are filled with anxiety and stress overtakes us. This is our sign to stop and re-evaluate. What is truly necessary for our safety and well-being? What can we dismiss or outsource?

Flexibility = Flow

We choreograph our dance of life. When we are flexible and strong we produce a beautiful dance that flows to the music and brings with it mirth and delight. When we are rigid and unyielding, like robots made of steel, the dance is clunky, unnatural, and painful to perform. Scheduling our time follows along the same lines.

When setting out to accomplish a goal, create something beautiful, manage a schedule, care for a family, or build a company we would be wise to remember that the sweet spot is found in the flow. And in order to flow we must be flexible.

For those of you looking for a bit of inspiration and guidance in creating your choreography for your dance of life, I have found and use (parts, not all) of the following: Getting Things Done: the art of stress-free productivity by David Allen, Atomic Habits by James Clear, and The 12 Week Year by Brain P. Morgan and Michael Lennington.

Drop me a note: What’s your pro tip for getting things done?